SWOP

SWOP tasks not people.

Seth Rhodes
Seth Rhodes
CEO & Founder — SWOP
Howard University · St. Louis, MO
The Founder

Built by someone who
saw the gap firsthand.

I'm Seth Rhodes — a sophomore Finance major at Howard University. Growing up in a household where church and business were both part of everyday life, I watched the same problem show up in both worlds: smart, driven people spending their time on things that systems should be handling. Pastors buried in admin. Business owners chasing down follow-ups. None of it had to be that way.

SWOP builds the automations so your team can focus on what only people can do.

"While others were using AI casually, I saw how it could be turned into systems that actually save time and create opportunity. The future belongs to those who know how to use these tools."

— Seth Rhodes
University
Howard University
Major
Finance
Hometown
St. Louis, Missouri
Guiding Verse
Proverbs 16:3
Instagram
@justswop_it
Email
justswopit@gmail.com
How SWOP Works

We don't sell automation.
We build yours.

SWOP doesn't have a product catalog. We sit down with your church or business, learn exactly how you operate, and build custom automations around your specific people, tools, and workflows. Nothing is templated. Nothing is off the shelf. It's built for you.

01
Audit
We learn how you actually operate — your tools, your teams, where time gets lost. No pitch. Just questions.
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02
Blueprint
We design your automation plan from scratch — specific to your triggers, your staff, your outcomes. You approve it before we touch anything.
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03
Build
We build and test every automation ourselves using the tools you already have. You only pay when it works.
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04
Maintain
We keep everything running. When your operation changes, we update the system. If something breaks, we fix it.
Examples of what we've built

Built Around Your Church

No two churches operate the same way. Before we build anything, we learn how your specific teams, tools, and workflows actually function — then we design the automation around that.

Every automation is mapped to your exact ministry structure
We work with whatever tools you already use — Google Sheets, Planning Center, Clear Stream, Gmail, and more
Nothing is templated — it's built for how your church runs on Sunday

Visitor Follow-Up

The moment someone fills out a connection card, the right ministry lead gets notified and the visitor gets a personal follow-up — automatically, every time, without anyone on staff doing it manually.

Triggered instantly from your connection card or Google Form
Email sent from the correct ministry lead — personalized with the visitor's name and next step
Text message follow-up sent through Clear Stream
Covers every next step your church offers — baptism, small groups, serving teams, and more

Volunteer Coordination

Staff shouldn't spend Sunday morning chasing down volunteers. We build the reminders, confirmations, and no-show alerts specific to each of your ministry teams.

Scheduling reminders sent to the right team at the right time
No-show alerts sent to your team leads automatically
New volunteer onboarding triggered on signup — no manual emails

Leadership Reporting & Alerts

Pastors and directors need visibility without having to build it themselves. We automate the reports and alerts so leadership always knows what's happening.

Weekly attendance and follow-up summaries delivered automatically
Lapsed member alerts before people slip away quietly
Custom flags when numbers drop or patterns change

Built Around Your Business

We don't sell packages. We sit with you, learn how your business actually runs, and build automations that fit your specific workflow — not a generic template someone else already used.

Every automation is mapped to your real operation before we build anything
We work with the tools you already use — no forced platform changes
Built, tested, and handed off with a walkthrough so you know exactly what it does

Lead Follow-Up

Every inquiry gets an instant, personalized response — and follow-ups keep going until they reply. No more leads slipping through because you got busy.

Auto-response sent the second a form is submitted
Timed follow-up sequence if no reply after 24–48 hours
Lead tagged and tracked without any manual entry

Client Onboarding

When someone books, everything they need goes out automatically — intake forms, welcome emails, next steps — without you touching it every time.

Welcome email triggered on booking confirmation
Intake forms sent and responses logged automatically
Onboarding steps delivered on your schedule

Appointment Reminders

Reduce no-shows with automatic appointment confirmations and reminders sent at the right time, every time.

Confirmation sent immediately after booking
Reminder 24 hours and 1 hour before
No-show follow-up to reschedule automatically

Invoice & Payment

Stop chasing payments manually. Invoices go out on time, reminders run automatically, and late payments get flagged without any awkward calls.

Invoice triggered on project completion or milestone
Automated reminders at 3, 7, and 14 days overdue
Payment received triggers thank-you and next steps
The Audit

Before we build anything,
we ask the right questions.

The audit is a focused 30-minute conversation — just us and whoever runs your operations. No sales pitch. No package to upsell. We want to understand how you actually work so we can tell you exactly what's worth automating and what isn't.

01

We learn your workflow

We ask about your teams, your tools, and your week. What does Monday morning look like? What tasks keep coming back? Where does stuff fall through the cracks? We're mapping how you actually operate — not how you wish it worked.

02

We find where time is being lost

Most organizations don't realize how many hours go into tasks that could run automatically. We look for the patterns — the repeated emails, the manual reminders, the follow-ups that depend on someone remembering. That's where the opportunity is.

03

We identify what's actually worth building

Not every problem needs automation. We tell you what does and what doesn't. We only recommend building something if it's going to meaningfully save time or create visibility your team doesn't currently have.

04

You walk away with a clear picture

After the conversation, we deliver a written report specific to your organization — what we found, what we recommend building first, and a ranked list of everything worth doing. No commitment required to receive it.

What the report looks like

Every audit produces a written report tailored to your specific church or business. Here's what's inside.

SWOP · Automation Audit Report
Refresh Community Church
Delivered May 2026 · Confidential
Current State
Visitor Follow-Up Not Automated
Volunteer Reminders Manual / Inconsistent
Planning Center Setup Strong Foundation
Time Lost Per Week (Est.)
Admin follow-up tasks ~6 hrs/week
Manual reporting ~3 hrs/week
Top Recommendation

Build visitor follow-up automation across all 28 next steps. Estimated time saved: 9+ hours per week. Immediate ROI on first Sunday.

Priority Build Order
1Visitor next-step follow-up (all 28 tabs)
2Volunteer scheduling reminders
3Weekly leadership attendance report
4Lapsed member re-engagement alerts
01

Current State Assessment

We rate each area of your workflow — follow-up, communication, reporting — so you can see exactly where time is being lost and what's already working.

02

Time Lost Estimate

We calculate how many staff hours per week are going to tasks that could run automatically. You'll see the real cost of the current manual process.

03

Top Recommendation

One specific, high-impact automation to build first — tailored to your exact operation and designed around the tools you already use.

04

Priority Build Roadmap

Every automation worth building, ranked by impact. You decide what to move on — no pressure, no commitment required to receive the report.

Book the conversation.

30 minutes. We ask the questions, you get the report. No commitment to build anything.

What We Stand For

The most mission-driven
organizations run on
the most manual work.

Churches follow up with hundreds of visitors by hand. Small businesses chase leads, send reminders, and track everything in spreadsheets. Nobody built smart systems for them — so SWOP did.

The organizations doing the most are the ones getting the least support.

Enterprise companies have entire IT departments and six-figure software budgets. Churches and small businesses have one admin, a Gmail account, and a Google Sheet. But the volume of work — the follow-ups, the coordination, the reporting — is just as real.

SWOP exists because those organizations deserve the same systems. Built around how they actually operate, not how a software company assumes they do.

9+
Hours saved per week for the average church running manual visitor follow-up
100%
Of automations built around your specific tools, teams, and workflows — nothing templated
$0
Cost to get the audit report — we tell you exactly what's worth building before you commit to anything
Who SWOP works with

Churches

From connection card follow-ups to volunteer coordination to leadership reporting — churches carry more administrative weight than anyone sees. SWOP builds the systems that handle it automatically so your staff can focus on people, not paperwork.

Visitor next-step follow-up across every ministry
Volunteer scheduling, reminders, and no-show alerts
Weekly attendance and engagement reports for leadership
Works with Planning Center, Google Sheets, Clear Stream, Gmail, and more

Small Businesses

Small business owners wear every hat. Sales, operations, client communication — it never stops. SWOP builds the automations that keep things running in the background so you're not the bottleneck in your own business.

Instant lead follow-up so no inquiry goes cold
Client onboarding and intake that runs itself
Appointment reminders and no-show recovery
Invoice follow-ups so you stop chasing payments

AI should enhance people.
Not replace them.

SWOP's goal has never been to automate people out of their organizations. It's to eliminate the manual work so the people who matter can do more of what only they can do.

Get In Touch

Let's talk
automation.

Tell us about your organization and what you're dealing with. We'll reach out within 24 hours.

justswopit@gmail.com @justswop_it LinkedIn Meet the founder